DMS - EMPLOYEE FILE

All employee documents in one place

With our Document Management System (DMS) you can easily access each employee’s record. Securely store all the documents needed for employee administration: contracts, amendments, annual reviews, authorizations, supporting documents, policies, and more.

Everything you need, all in one place

Provide employees with all their documents, organized and indexed. Give managers controlled access so they can easily find employee information.

Documents generated by other HR modules: employment contracts, training sessions, workplace accident reports, etc.
Company documentation: internal policies, memos, forms, etc.
Visibility rules based on user profiles (Employee, HR, Manager)

Accessible anytime, anywhere

Access employee records whenever you need them, from any device: desktop, mobile, or tablet.

24/7 access
Mobile and tablet-friendly
Automatic notifications when a document is added

Automatically generated documents

Documents are uploaded to employee files in three ways: import, mail merge, or automatically at the end of the HR process (for example, after an electronic signature,).

Document import or mail merge
Automatic creation
Electronic signature

Everything you need, all in one place

Provide employees with all their documents, organized and indexed. Give managers controlled access so they can easily find employee information.

Documents generated by other HR modules: employment contracts, training sessions, workplace accident reports, etc.
Company documentation: internal policies, memos, forms, etc.
Visibility rules based on user profiles (Employee, HR, Manager)

Accessible anytime, anywhere

Access employee records whenever you need them, from any device: desktop, mobile, or tablet.

24/7 access
Mobile and tablet-friendly
Automatic notifications when a document is added

Automatically generated documents

Documents are uploaded to employee files in three ways: import, mail merge, or automatically at the end of the HR process (for example, after an electronic signature,).

Document import or mail merge
Automatic creation
Electronic signature

Why choose our employee file management system?

Whether you're an SME, a large company, a healthcare facility, or a public organization, our HR management software simplifies document management.

Granular access control

Limit access based on user roles so that each person can only view relevant documents.

Integration with your HRIS

The employee file is the central repository for documents generated by other HR modules: interviews, training, skills, onboarding, etc.

GDPR compliant

Employee files comply with the GDPR. You can define data retention periods, including after an employee leaves the organization.

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Frequently Asked Questions

Choosing new leave management software can often raise questions. We've compiled a list of frequently asked questions and answers to help you make an informed decision.